Top 5 Free Tools for Project & Task Management

13th April 2021 Axies Digital

When running any organisation of any size, it’s important to build in as much process as possible.

For instance, by putting in place a system that tracks all projects it gives you much-needed clarity.

Although it takes time to keep these systems updated, it will ensure you don’t lose track or forget anything. Equally, using digital tools allows you to share responsibilities, projects and the relevant status updates too.

So, where do you start?

Well, the best place to begin is by looking at the massive range of free tools available and taking advantage of these. Notably, these tools will have paid subscription plans on offer for larger organisations, but, for smaller businesses, the basic ‘freemium’ subscription generally does the job.

Here’s our take on the best free tools out there.


The cloud-based work management solution, ClickUp, offers a free plan with wide reaching capability. For instance, it includes unlimited users, project workspaces and tasks. This easy-to-use, board-based system also has support available around the clock, together with 100 uses of custom fields, goals and portfolios. In addition to this, it offers a level of reporting capability too.


Similar to ClickUp, Asana is a cloud-based project management tool, but it is also a great task management system too.

Asana is particularly useful for smaller teams of people working in collaboration on various projects, as it offers task assigning, dashboards and a mobile app amongst many other great features. Consequently, this simple-to-use programme means that remote working is not a barrier to effectively working collectively.


Trello is a digital tool used for task management. Inspired by modern agile software engineering methodologies, it’s very simple to use and its board-based premise makes it intuitive to share and assign tasks within various projects. The system is very visual making it easy for anyone to adapt quickly.

Equally useful for both teams or personal use, Trello has a corresponding mobile app, which makes it very convenient to use outside of the office and helps you get notifications on the go.


Todoist is possibly the most popular app used for creating to-do lists due to its offering. It’s an intuitive software product with a particularly useful, efficient notification system. Although the free plan only allows access for up to 5 people, adding a new task in Todoist takes a few seconds and you can create up to 80 projects. With this in mind, it’s a fabulous tool to use when working collaboratively within a small team.


Used by many, Calendly is one of the better-known digital scheduling tools. It allows you to book unlimited meetings and it’s easy to synchronise with your calendar of choice, be it Outlook, Google or whatever. Furthermore, it’s possible to create a custom link and the system will automatically send out notifications and reminders to those invited.

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